Staff Work While We're Closed to Public

STAFF ASSIGNED PROJECTS DURING SHUTDOWN

Department Heads should create specific lists for their departments

NORTHSIDE

• Delivery service will continue to NS as scheduled. Accept courier deliveries and process. 
• Cleaning 
• Shelf reading
• Clean all items returned.
• Process holds, transfer all available holds to SW for curbside pickup 
• Scheduled Building maintenance plus additional checklist from Dan
• Empty book drops twice per day. 
• Hold all items in transit to UPT and SI until 2 days before reopening to public. 
• Contact meeting room reservations 
• Reschedule large events
• Exterior facade work done?
• Organizing/going through cluttered areas

SOUTHWEST

• Delivery service will continue to SW and NS as scheduled. Accept courier deliveries and process. 
• All returns in UPT and SI book drops will be transferred to SW for processing. Hold all items in transit to UPT and SI until 2 days before reopening to public. 
• Accept processed holds from other locations and change the pickup location to SW. 
• Answer phones and provide phone reference 
• Cleaning staff areas
• Shelf reading
• Clean all returned items
• Building maintenance
• Empty book drops twice per day
• Contact meeting room reservations 
• Reschedule large events
• Finish  collection weeding in advance of  shift 
• Move collections to accommodate new Activities Room
• Conduct curbside pickup of holds week 1. Call all patrons with available holds and arrange for a curbside pickup time. Check the item out to the patron before pickup and deliver item to car window.

UPTOWN WILL CLOSE BEGINNING MONDAY MARCH  16 AND REMAIN UNSTAFFED UNTIL TWO DAYS BEFORE OPENING TO PUBLIC

On Monday March 16:

• Empty bookdrops and transfer contents to SW for processing (Maintenance will transfer)
• Meet delivery driver and transfer totes to SW (Maintenance will transfer)

While closed, Maintenance staff will:

• Clean building thoroughly
• Continue to clean Literacy areas daily
• Empty book drops once per day and deliver the contents to SW
• Manage construction of exterior stairs

Mail will be held while building is unstaffed.

Stephanie will be in communication with KLC 

UPTOWN PROJECTS AS TIME ALLOWS PRIOR TO REOPENING TO PUBLIC 

• Shelf reading
• Re-organize in staff areas to prepare for new conference room
• Accept deliveries of returned materials and shelve. 
• YFS collection maintenance processing if time allows
• Adult collection maintenance processing if time allows

SIMMONS WILL CLOSE BEGINNING TUESDAY  MARCH 17 AND REMAIN UNSTAFFED UNTIL TWO DAYS BEFORE REOPENING TO PUBLIC

While closed, Maintenance staff will:

• Clean building thoroughly
• Empty book drops once per day and deliver the contents to SW

Mail will be held while building is unstaffed.

Monday March 16th

• Thoroughly clean staff areas
• Shelf reading
• Transfer all available holds to SW 
• Process and clean returned/ delivery items

ADDITIONAL PROJECTS AS TIME ALLOWS

• Inventory of unused/damaged items in lower level storage
• Archiving historical items (processing, finding aids, preservation/scanning)
• Staff training

CCB

• Carry on normal collection and administrative functions
• Prepare for staff relocation
• Discard items you won’t need to move
• Box records to move
• Scan records for archiving, discard originals if allowable

YFS

• Librarians to work on collection management at all locations
• Create YA shelf talkers, book lists, and book recommendation videos 
• Prepare curriculum for April-August programs 
• Create visual catalog of all items in Developmental Collection
• Create a photo inventory sheet for each toy that goes out on the floor so that it is easier for parents and staff to know what toys go where
• Develop ideas for passive program boxes with Lisa Rivers
• Create instructional videos for kids/teens/families to try at home (e.g. science experiments, arts and crafts, early literacy tips, no cook snacks, etc)
• Create summer reading promo videos
• Create virtual storytime bundles and videos for website 
• Reorganize SW workroom and storage closet
• Disinfect all toys 
• Start planning Fall program schedule 

OUTREACH 

• Contact all home delivery patrons
• Hold home delivery items until we reopen
• Send all holds to SW for curbside pickup
• Clean & Shelf read collection (Sue lead, teach others how to shelf read)
• Weed J & Easies based on condition. I’ve noticed some very tattered books. 
• Reset BKT with “kids” collection- Marcia has diagram 
• Reset BKM- Marcia has diagram 
• Send an OSS to CS to assist processing Board Book deposit collection and Barbershop Books
• Assign an OSS/COS volunteer to help Lisa finish her toy inventory (if needed)
• BKM repair? Assign a driver to transport BKM for repair at authorized Cat dealer